Student Grades

Effective January 1, 2020, graders will be paid based on an hourly rate and will be assigned a maximum number of approved semester hours according to the number of enrollments per section.

Graders must also submit a timesheet on a weekly basis. Contingent appointment letters will be distributed the week prior to the start of the semester based on the number of enrollments per section at that time.

Final appointment letters will be distributed at the official EP late registration deadline (i.e. the last day to add a course). The minimum class size is 10 students.

At the beginning of the term, please direct grader requests via e-mail to your Program Chair for approval. Salaries will be authorized and appointment letters sent after the second‐class meeting. In the e‐mail to your program chair, please include the following:

– Complete Course Number (INCLUDING SECTION) and Title XXX.XXX.XX—Course Title E.g. 625.464.31—Computational Statistics

– Grader’s Name.

– Grader’s Home Address.

– Grader’s E‐mail.


– You also need to be aware that Hopkins has a policy against nepotism. Please refrain from requesting family members as graders.

The chair or requestor should then forward a copy of the approval email to [email protected] for processing.

Graders must submit weekly timesheets to record hours worked. Timesheets can be submitted via Jira using the Grader Timesheet form.

At the end of each term, instructors are required to submit grades to the university registrar through the SIS system so that they are received within 72 hours of the last scheduled meeting of the class.

– Delayed submission of grades constitutes an undesirable and unnecessary disservice to the students. Many students need the grade in a timely fashion to receive tuition reimbursement from their employer.

– Continued failure to turn in grades on time may affect the faculty member’s EP status. Grades may not be posted with student names or social security numbers.

Instructors will need to submit a grade change request through the SIS system.

EP Policy on Academic Misconduct Summary

The section below summarizes the EP policy on academic misconduct which can be found here.

Johns Hopkins faculty and students have a joint responsibility to maintain the academic integrity of the university in all respects.

Students must conduct themselves in a manner appropriate to the university’s mission as an institution of higher education. Students are obligated to refrain from acts that they know, or under the circumstances have reason to know, impair the academic integrity of the university.

Violations of academic integrity include, but are not limited to: cheating; plagiarism; unapproved multiple submissions; knowingly furnishing false information to any agent of the university for inclusion in academic records; and falsification, forgery, alteration, destruction, or misuse of official university documents.

Members of the faculty are responsible for announcing the academic requirements of each course, for the conduct of examinations, and for the security of examination papers and teaching laboratories. Faculty should report suspected violations to the Academic Integrity Officer.

It is the responsibility of each student to report to the instructor any suspected violations of academic integrity.

If a student is suspected of academic misconduct in or related to a specific course, the faculty member responsible for the course must review the facts of the case promptly with the student. If a student is suspected of academic misconduct outside of a specific course, then either the program chair must review the facts of the case promptly with the student. If, after speaking with the student and any witnesses, the faculty member/program chair believes that academic misconduct has occurred, they must immediately contact EP’s Academic Integrity Officer, Heather Stewart to (a) determine whether the offense is a first offense or a subsequent offense, and (b) review the options and procedures available under this policy.

If there is to be an in-class final examination in a course, the instructor should give it during regularly scheduled class times. Instructors are expected to take reasonable precautions, including proctoring, to prevent cheating during examinations.

Examination procedures for online courses are addressed during the development of the course. For each assignment or examination, the instructor should explain the conditions under which the work is to be done and the consequences of violating these conditions. This is especially important in the case of “take-home” examinations, reports, and other out-of-class assignments.

The Krieger School of Arts and Sciences and the Whiting School of Engineering have purchased school-wide subscriptions to the Plagiarism Prevention Service. This service provides an easy to use method for instructors to check the content of papers for plagiarized material. The CER offers training and information about this service. Faculty can request a Turnitin account by sending an e-mail to [email protected]. Additional information can be found at