• Faculty Handbook

    View Handbook

  • JHU's Ethical Standards

    A Message from President Daniels

  • Accommodating Students with Disabilities

    What You Need to Know

  • Family Educational Rights and Privacy Act (FERPA)


  • Policy on the Ownership and Use of Educational Materials for Online Courses

    View Policy

  • Grades
    • Graders

      Effective January 1, 2020, graders will be paid based on an hourly rate and will be assigned a maximum number of approved semester hours according to the number of enrollments per section. Graders must also submit a timesheet on a weekly basis.

      Contingent appointment letters will be distributed the week prior to the start of the semester based on the number of enrollments per section at that time.

      Final appointment letters will be distributed at the official EP late registration deadline (i.e. the last day to add a course).

      The minimum class size is 10 students.

      • Requesting a Grader

        At the beginning of the term, please direct grader requests via e-mail to your Program Chair for approval. Salaries will be authorized and appointment letters sent after the second‐class meeting. In the e‐mail to your program chair, please include the following:

        • Complete Course Number (INCLUDING SECTION) and Title
          XXX.XXX.XX—Course Title
          E.g. 625.464.31—Computational Statistics.
        • Grader's Name.
        • Grader's Home Address.
        • Grader's E‐mail.

        You also need to be aware that Hopkins has a policy against nepotism. Please refrain from requesting family members as graders.

        The chair or requestor should then forward a copy of the approval email to ep-finance@jhu.edu for processing.

      • Submitting Weekly Timesheets

        Timesheets must be used to record hours worked:

        How to submit timesheets:

        1. Complete all sections of the timesheet:
          • Name: employee's full name.
          • JHED: employee's JHED ID.
          • Program: EP program the employee is working for.
          • Week Dates Ending Sunday: Enter the dates of the week covered. The JHU week ends on Sunday.
          • Employee Signature: can be typed, hand signed, or electronic.
          • Supervisor Signature: can be typed, hand signed, or electronic.
        2. Have the section instructor or authorized supervisor sign the timesheet to confirm and authorize hours worked if hours exceed the allotted semester total.
        3. Send the timesheet by e-mail to ep-finance@jhu.edu:
          • Subject line must read: Grader Timesheet.
          • Attach the completed timesheet.
    • Submit Grades, How and When

      At the end of each term, instructors are required to submit grades to the university registrar through the SIS system so that they are received within 72 hours of the last scheduled meeting of the class. Delayed submission of grades constitutes an undesirable and unnecessary disservice to the students. Many students need the grade in a timely fashion to receive tuition reimbursement from their employer. Continued failure to turn in grades on time may affect the faculty member’s EP status. Grades may not be posted with student names or social security numbers.

    • Submit a Grade Change Request
  • EP Policy on Academic Misconduct Summary

    The section below summarizes the EP policy on academic misconduct which can be found here.

    The Roles of Students and Faculty
    Johns Hopkins faculty and students have a joint responsibility to maintain the academic integrity of the university in all respects. Students must conduct themselves in a manner appropriate to the university’s mission as an institution of higher education. Students are obligated to refrain from acts that they know, or under the circumstances have reason to know, impair the academic integrity of the university. Violations of academic integrity include, but are not limited to: cheating; plagiarism; unapproved multiple submissions; knowingly furnishing false information to any agent of the university for inclusion in academic records; and falsification, forgery, alteration, destruction, or misuse of official university documents. Members of the faculty are responsible for announcing the academic requirements of each course, for the conduct of examinations, and for the security of examination papers and teaching laboratories. It is the duty of faculty to report suspected violations of academic integrity to the appropriate program chair.

    It is the responsibility of each student to report to the instructor any suspected violations of academic integrity.

    Violations of Academic Integrity
    After reviewing the circumstances of any suspected violation of academic integrity to determine if a violation may have occurred, a program chair will promptly report (in writing) the suspected violation to the associate dean of Engineering for Professionals. Supporting evidence (e.g., copies of examination papers) should accompany the report. The associate dean will resolve the issue following the procedures set forth on the website noted above.

    Examinations and Assignments
    If there is to be an in-class final examination in a course, the instructor should give it during regularly scheduled class times. Instructors are expected to take reasonable precautions, including proctoring, to prevent cheating during examinations. Examination procedures for online courses are addressed during development of the course. For each assignment or examination, the instructor should explain the conditions under which the work is to be done and the consequences of violating these conditions. This is especially important in the case of “take-home” examinations, reports, and other out-of class assignments.

    The Krieger School of Arts and Sciences and the Whiting School of Engineering have purchased school-wide subscriptions to the Turnitin.com Plagiarism Prevention Service. This service provides an easy to use method for instructors to check the content of papers for plagiarized material. The CER offers training and information about this service. Faculty can request a Turnitin account by sending an e-mail to turnitin@jhu.edu. Additional information can be found at cer.jhu.edu/turnitin.