Students at Johns Hopkins Engineering for Professionals are expected to be familiar with our general academic regulations (as well as any additional regulations specific to individual programs).

These regulations include helpful information about items like academic standing requirements and transferring courses from other institutions. Please be sure to contact us if you have additional questions or need assistance.

Advisors and Degree Audit

Students are assigned advisors when accepted and are strongly encouraged to contact them before registering for their courses. Course and program completion, as well as approvals and exceptions approved by advisors, can be tracked through our degree audit tool.

Academic Standing

The university reserves the right to exclude, at any time, a student whose academic standing or general conduct is deemed unsatisfactory.

Academic Probation—Any student receiving either one grade of F or two grades of C during their program of study will be placed on academic probation. Students placed on probation are permitted to retake any graduate course in which they have earned a grade of C or below. Students may attempt no more than two retakes during their program of study at JHEP; this may be on the same course or two different courses. If a grade of B− or above is earned in the repeated course, the probationary status will be removed. Please note that not all courses are offered every term. If an additional grade below B− is received before the course is repeated and successfully completed, the student will be dismissed. Dismissal appeals may be submitted to the JHEP Student Services Office.

There are circumstances described below where students will not be placed on probation but will be immediately dismissed from the program.

Academic Dismissal—The following are causes for dismissal from the program:

  • Students already on probation receiving an additional grade of C or below
  • Students receiving a grade of C and a subsequent F
  • Students receiving three grades of C
  • Students receiving two grades of F
  • Students receiving grades of F and C in the same term

Applicants who have been dismissed or suspended by any college or university, including Johns Hopkins, within the past four years are not eligible for admission.

Post-Master's Certificate or Graduate Certificate

No grade of C can be counted toward a graduate certificate or post-master's certificate. The above policy for probation and dismissal will apply.

Special Students

The above policy for probation and dismissal applies to special students.

Second Master's Degree

After receiving a master's degree from a Johns Hopkins Engineering for Professionals program, students may continue their graduate education in a second field if the appropriate prerequisites of the new program are fulfilled.

To receive a second master's degree, all program requirements for the second program must be satisfied. If the following conditions are met, up to two courses taken as part of the first degree may be applied toward the requirements of the second.

  • The course(s) must satisfy the requirements of the second degree.
  • The student's advisor must approve the course(s) as appropriate to the plan of study.
  • The course(s) must fall within the five-year limit for the second degree; (i.e., completion of the second degree must fall within five years from the date of the first class counted toward that degree).

Time Limitation

To be counted toward the degree or certificate, all coursework in the program must be completed within a specified period (see below), which begins with the start of the first course in the student's program.

  • Master's degree: five years
  • Post-master's certificate: three years
  • Graduate certificate: three years

If necessary, a request for an extension, stating the extenuating circumstances, should be submitted in writing to the relevant program committee at least one term before the student otherwise would be expected to graduate.

Withdrawal Procedures

Students must e-mail their program coordinator their intent to withdraw from the program.

Leave of Absence

Students who do not plan to enroll in classes for a period of one year or more must notify the Johns Hopkins Engineering for Professionals admissions office in writing and request a leave of absence for a specified period of time. The appropriate program chair will make the decision to approve or not approve the request. Students who are granted a leave of absence must resume their studies at the end of the allotted leave time. If warranted, the time permitted to complete degree requirements will be extended by the length of time granted for the leave of absence.

Students who do not resume their studies after a leave of absence has expired, or who have not enrolled for more than one year without having requested a leave of absence, will assume the status of a student who has withdrawn from the program. Such students must reapply and are subject to the admission requirements in force at the date of the new application. Acceptance is not guaranteed for students previously admitted. Courses taken prior to the interruption of studies will not count toward program requirements if they are not completed within the time allowed for degree completion.

Transferring Courses from Johns Hopkins Engineering for Professionals to Other Institutions

Courses successfully completed through Johns Hopkins Engineering for Professionals may be transferred to other institutions. Transferability is solely at the discretion of the accepting institution.

Transferring Courses from Other Institutions to Johns Hopkins Engineering

Requests to transfer courses from another institution toward the master's degree and certificate will be considered on an individual basis. A maximum of two Engineering for Professionals master's degree course requirements and one Engineering for Professionals certificate course requirement may be waived with documentation and approval of outside course work. No request will be considered for courses taken more than five years prior to the start of the Engineering for Professionals program. Transfer courses must be graduate-level, credit-bearing from an accredited institution, and directly applicable to the student’s program of study at Johns Hopkins Engineering for Professionals. Continuing Education Unit (CEU) courses are not eligible for transfer. Requests should be submitted in writing to the Admissions Office at the Dorsey Student Services Center. An official transcript and course description for the course to be transferred are both required. Requests to transfer courses cannot be processed if the transcript is not official. The fee for transfer is $400 per course.

After being accepted into a Johns Hopkins Engineering for Professionals program of study, students may not take classes at another institution for transfer back to their Johns Hopkins Engineering for Professionals program. Courses successfully completed at Johns Hopkins Engineering for Professionals may be accepted for transfer credit at other institutions, but such transferability is solely at the discretion of the accepting institution.

Whiting School of Engineering Policy on Double-Counting Courses

The Whiting School of Engineering (WSE) has established the following policies on double-counting coursework for all students in the full-time (Homewood) programs and the part-time Engineering for Professionals programs. If an individual program adopts double-counting policies more strict than these, the program's policies override the school-wide policies. Students are encouraged to refer to individual program policies.

Bachelor's Master's Double Counting

Coursework applied to a bachelor’s degree:

Students either in a WSE combined (bachelor's/master's) program or seeking a WSE master's degree after having earned a WSE or Krieger School of Arts and Sciences bachelor’s degree may double-count two courses (400-level or higher) to both programs with the permission of the master’s faculty advisor. WSE master's degree candidates may not double-count courses applied to a bachelor's degree earned at a different institution. Individual graduate programs reserve the right to enforce stricter policies.

Coursework not applied to a bachelor's degree:

For students who are either in a WSE combined bachelor's/master's degree program or have already earned a Whiting School of Engineering or Krieger School of Arts and Sciences bachelor’s degree and are seeking a WSE master's degree, any graduate-level coursework (as defined by the WSE graduate program) not applied to the undergraduate degree may be applied to the graduate degree, regardless of when that course was taken (i.e., before or after the undergraduate degree has been conferred) with the permission of the master's faculty advisor.

For students who earned an undergraduate degree outside of the Whiting School of Engineering or the Krieger School of Arts and Sciences, no coursework completed before the undergraduate degree was conferred can be applied to a WSE master's degree, regardless of whether that course was applied to the undergraduate degree.

Master's Master's Double Counting

Coursework applied to a master's degree:

Students pursuing (1) a WSE master's and a master's from any JHU school simultaneously, (2) a WSE master's after having earned a master's from any JHU school, or (3) a WSE master's degree after having earned a master's degree from another institution, may double-count either two semester-length courses or three quarter-length courses across two master's programs, as long as the courses are equivalent to the 400-level or higher in WSE full-time graduate programs. The student must receive approval from both master's degree program faculty advisors if both sets of degree requirements will be completed at the same time. For a student to double-count coursework from two master's degrees whose requirements are met at different times, the student must obtain only the approval of the faculty advisor in the program to be finished second. Individual graduate programs reserve the right to enforce stricter policies.

Timing and Ramifications for Current Students:

This policy will be applied to all students entering a WSE master's program in fall 2007 and beyond. Any student who has entered a WSE master's program before then will be exempt from this policy and should follow the course arrangement made with his/her advisor, provided it is in compliance with departmental, school, and university requirements.

Declaration of Double-Counted Course: 

WSE master's students wishing to double-count courses must submit these courses to the WSE master's program for approval. If it is learned that a student has double-counted a course for the WSE master's degree without permission of the WSE master's program, this program reserves the right to revoke the degree.

Double‐Counting Across Three or More Programs

With bachelor's‐master's and master's‐master's double‐counting, across any number of degree programs, a student can reduce the number of master’s courses required by up to two (with approval of the programs involved). Beyond that, the remaining courses must be unique to the degree program. With a ten‐course master's degree program, for example, eight of those courses must be unique to the program and not applied to a different degree at any level. A student can double‐count any number of undergraduate courses to the various master's degrees (but at most, two to each master's program), and he/she can double‐count the same course across any number of degrees pursued (again, with the approval of the programs involved).

Graduation

Students who expect to receive a degree or certificate must submit an application for graduation prior to the final term in which the program requirements will be completed.

Students who are planning to graduate should complete all coursework on time and should not request to receive the grade of I (incomplete) during their final term.

The Johns Hopkins Whiting School of Engineering Graduate Committee meets three times each year to review candidates for graduation and to make recommendations to the university president for commencement. Students completing all requirements at the end of the summer term are reviewed by the committee in late October; those finishing at the end of the fall term are reviewed in late February; and those finishing at the end of the spring term are reviewed in May. After committee meets, students on the graduation list receive a letter confirming the committee's action. Degrees are conferred three times a year.

Commencement information is sent the first week in March. To receive their diplomas, students must pay all student accounts in full and resolve all outstanding charges of misconduct and violations of academic integrity. Students will receive an e-bill notification in the spring. The e-bill will be sent to the student's preferred e-mail account.

Johns Hopkins University diplomas indicate the school (e.g., Johns Hopkins Whiting School of Engineering), degree, and major (e.g., Master of Science—Computer Science) without identifying the student's focus area/track.

Honors

Johns Hopkins Engineering for Professionals students will graduate with honors if they have earned an A+, A, or A− in all courses taken between admission and graduation from the program. Any other grade except a withdrawal or audit will disqualify students from receiving honors. The designation “Honors” will appear on student transcripts.

Grading System

The following grades are used for the courses: A+, A, A− (excellent), B+, B, B− (good), C (unsatisfactory), F (failure), I (incomplete), W (official withdrawal), and AU (audit). The last two are not assigned by instructors.

A grade of F indicates the student's failure to complete or comprehend the coursework. A course for which an unsatisfactory grade (C or F) has been received may be retaken. The original grade is replaced with an R. If the failed course includes a laboratory, both the lecture and laboratory work must be retaken unless the instructor indicates otherwise. A grade of W is issued to those who have dropped the course after the refund period (the sixth class meeting for on-site courses) but before the drop deadline.

The transcript is part of the student's permanent record at the university. No grade may be changed except to correct an error, to replace an incomplete with a grade, or to replace a grade with an R.

The Johns Hopkins Whiting School of Engineering assumes that students possess acceptable written command of the English language. It is proper for faculty to consider writing quality when assigning grades.

Incompletes

A grade of incomplete (I) is assigned when a student fails to complete a course on time for valid reasons, usually under circumstances beyond his or her control. Conditions for resolving an incomplete are established by the instructor. A final grade must be submitted to the registrar within four weeks after the start of the following term. A grade of F will be assigned if the incomplete work is not submitted by the deadline. For academic year 2017–2018, the dates by which final grades for incomplete work must be resolved are:

  • Summer term: September 27
  • Fall term: February 21
  • Spring term: June 27

Students who expect to complete degree requirements but have an incomplete are not certified for graduation until the end of the following term.

Grade Reports

At the midpoint of each term, instructors are requested to provide a list of students whose work at that time is unsatisfactory. Students are notified by Johns Hopkins Engineering for Professionals if their names are reported so they can take corrective action. These early reports are for the benefit of students and their advisors and are not part of the permanent record.

Grades are available online through SIS. These reports cannot be requested by telephone or personal inquiry. Students with questions regarding their grade reports or who want their transcripts sent to other institutions should make arrangements with the registrar.

Grade Appeals

A student's concerns regarding grades must be first discussed thoroughly with his or her instructor. If the student and the instructor are unable to reach an agreement, the student may appeal the instructor's decision, in writing, to the appropriate program chair, and, finally, to the associate dean. At each review level, evaluation criteria will be limited to (1) verification that there was not an error in recording the grade and (2) verification that the grade was determined on the basis of considered academic judgment. Grade appeals must be initiated within one term after completing the course in question.

Student Attendance

Students are expected to regularly attend all courses in which they are enrolled. Although Johns Hopkins Engineering for Professionals and the university have no specific rules governing absences, the course instructor may announce certain attendance requirements. It is the student's responsibility to be aware of those requirements. Students who know they will be absent from class, especially for an extended period of time, should notify the instructor as far in advance as possible. It is the student's responsibility to discuss missed assignments and exams with the instructor.

If an instructor is unavoidably late for class, the site office will attempt to notify students and tell them to wait, if it is practical. If an instructor is unable to meet a class, every attempt will be made by Johns Hopkins Engineering for Professionals staff to inform students of the cancellation, a makeup time for the class (if available), and information regarding assignments. If an instructor informs the Johns Hopkins Engineering for Professionals office of a class cancellation with enough lead time, phone calls will be made to students.

Academic Misconduct

The Roles of Students and Faculty. Johns Hopkins faculty and students have a joint responsibility to maintain the academic integrity of the university in all respects. Students must conduct themselves in a manner appropriate to the university's mission as an institution of higher education. Students are obligated to refrain from acts that they know, or under the circumstances have reason to know, impair the academic integrity of the university. Violations of academic integrity include, but are not limited to, cheating; plagiarism; unapproved multiple submissions; knowingly furnishing false information to any agent of the university for inclusion in academic records; and falsification, forgery, alteration, destruction, or misuse of official university documents.

Members of the faculty are responsible for announcing the academic requirements of each course, for the conduct of examinations, and for the security of examination papers and teaching laboratories. It is the duty of faculty to report suspected violations of academic integrity to the appropriate program chair. It is the responsibility of each student to report to the instructor any suspected violations of academic integrity.

Violations of Academic Integrity. After reviewing the circumstances of any suspected violation of academic integrity to determine whether a violation may have occurred, a program chair will promptly report (in writing) the suspected violation to the associate dean. Supporting evidence (e.g., copies of examination papers) should accompany the report. The associate dean will resolve the issues following the procedures set forth by the Johns Hopkins Whiting School of Engineering.

Copyright Violations. Copying, downloading, or distributing music, videos, software, games, or other copyrighted materials without permission of the owner violates both federal law and university policy and will be submitted for disciplinary action.

Original works fixed in any tangible medium of expression, which includes storage within computers, are copyrighted to the author from the moment of creation. No notice of copyright is required. Except under limited circumstances for limited purposes, you may not make or distribute copies of material belonging to others without their permission. Unless a site specifically grants you permission to download and copy material from the site, you should assume that you cannot do so. You should also assume that all person-to-person sharing of music, programs, videos, and software is a violation of copyright. Copyright violations will be submitted for disciplinary action.

Computer Usage

Because the Johns Hopkins University Office of Information Technology updates its policies frequently, please visit its website for the latest information on usage and security. The following includes key elements of the policy, which is posted in all Johns Hopkins Engineering for Professionals computer labs.

Acceptable use of IT resources is use that is consistent with Johns Hopkins' missions of education, research, service, and patient care and is legal, ethical, and honest; it must respect intellectual property, ownership of data, system security mechanisms, and individuals' rights to privacy and freedom from intimidation, harassment, and annoyance; it must show consideration in the consumption and utilization of IT resources; and it must not jeopardize Johns Hopkins' not-for-profit status. Incidental personal use of IT resources is permitted if consistent with applicable Johns Hopkins University and divisional policy, and if such use is reasonable, not excessive, and does not impair work performance or productivity.